INVOICE MANAGEMENT SOFTWARE
Streamline the approval flow of payments
Procure-to-Pay cycle managed in one shared environment
Monitor invoices and payments and improve procurement management
Get a centralized and up-to-date real-time overview of all accounting for your supplier network, quickly reconcile invoices and orders, and monitor the timeliness and correctness of payments for perfect compliance.
Compare invoice, order, and purchase agreement at a glance, and get a 360-degree view of supplier data and performance
Payment approval flow tailored to your company's needs
All departments involved in the purchasing process can track invoices and manage payment approval in one shared environment.
Spend tracking and instant invoice and payment searches
All incoming invoices are encapsulated in the dashboard for complete visibility into payment status. The system helps to categorize and search for information quickly.
Automated archive organization
All supply-related documents are accessible from a single digital archive. The document status is continuously tracked and archived automatically.
Increased Contract Visibility
Perfect visibility into contract progress stages, minimizing delays and decreasing risks associated with managing legal compliance and delivery of the service or supply.
Credit notes: automatic recalculation of payment
The system allows credit notes to be associated with invoices, automatically recalculating the amount due.
Time is money.
Save both with Online Procurement
Online Procurement modules work in synergy to ensure the optimized management of the entire Procure-to-Pay cycle, from purchase requisition to payment, avoiding duplicate manual entries and using different systems.
Using this solution, you can upload all the necessary data and documents for the payable cycle once, automate workflows, and simplify administrative tasks.
Keeping track of incoming invoices and payments is easy with Invoice Management
Interoperability with management software – Invoice Management and Online Procurement can be integrated with existing ERP software. The interconnection of management software – such as SAP or electronic invoicing systems – taken care of by our IT experts will create a computerized data flow for optimal management of all purchasing processes.
Follow the workflow – Manage and share with relevant departments the invoice workflow, from entry through settlement. The contract manager, accounting, and other users involved will be able to record payments, even partial payments, enter credit notes, and track all expenditures.
Comprehensive overview – You will be able to monitor from a single dashboard all incoming invoices, with indications of status and total amount. You will be able to apply search filters by date, payment due dates, and status to keep track of expenses and related cost centers at all times.
Data verification – Invoice data can be massively captured by importing from .xml files, generated and structured by your ERP. Automatic checks during upload ensure that the data on the invoice is correct, without any manual intervention.
Improve departmental collaboration – Centralizing invoice and payment information on a single platform means facilitating communication between company departments and reducing payment approval times. With a single shared environment, there will no longer be a need for spreadsheets, emails, or other tools outside the platform that cause inefficiencies.
Internal messaging – The internal messaging system allows departments, such as accounting and contract managers, to communicate for an effective and timely exchange of information on the status of payments and supplies.